Christmas In The Woods

Our Application is OPEN for this year.

Join Us For Our 4th Annual Christmas In The Woods Event!

The 2022 Christmas In The Woods Festival will be held Saturday, November 4th & 5th, 2022 from 10 AM – 3 pm.  It is part of Faith Barn Market, which is a regular bi-monthly sale held on the campus of Carolina Christian Academy. Christmas in the Woods is an  outdoor event held rain or shine – no rain date.  Booth spaces are located throughout the wooded area next to the Faith Barn Market, with a stage for live entertainment and varied kids activities. All activities are free to the public. Attendance varies from 500-1000 people and we are growing. 

How to Apply to the Christmas In The Woods Festival:
            Click button below to apply!

  1.     Click button below to fill out the application online. 
  2.    Or if you wish to mail in your application use the 2nd button and print and mail, email or message your application on Facebook to us including your pictures. 
  3.     Wait for a response from us on whether you have been approved or not for this years festival. 
  4.      Once approved, you will receive an invoice through Square to pay for your space. Ensure that the invoice is paid before or by October 14, 2022 and you’re good to go. 

Product & Exhibit
                  1.  All products and products offered for sale at the Festival must be made by the vendor or by the person listed on the vendor application, we do accept a limited number of Direct Sales companies in limited categories. 
                  2.  Selections will be from the primary classifications –
                                    Accessories (hair bows, scarves, hats, handbags,), Artist’s Prints & Unlimited Reproductions,Artwork (drawing, painting), Clay (hand thrown ceramics, pottery, porcelain), Clothing (adult, children, Mother/Daughter), Dolls (fabric, fiber, fur, porcelain, wood, etc), Floral (arranged, dried, live, pressed, silk), Food Concessions, Food Gifts (must be sealed in decorative packaging), Food Mixes (must require additional preparation for consumption), Furniture (painted/stained: household, lawn/garden, child-size), Games/Toys, Glass (blown, cut, fused, mosaic, sculpture, stained), Herbal (soaps, potpourri, oils, candles),  Leather (accessories, bags, clothing, belts), Metal (cast, embossed, forged, punched, sculpture, aluminum, brass, copper, iron, pewter, tin, etc.), Miscellaneous (acrylic, bread dough, egg art, rubber, shells, etc.),  Mixed media (combination of various media), Musical (instruments, music boxes, NO cds unless they are your of your own music), Paper (calligraphy, cast, cutting, maps, paper-mache, quilling), Photography (unlimited prints), Plants, Wood (painted/stained: lawn/garden, household, sculptures, sports, toys)         
                  3.  Exhibitors may only show and sell work from the category in which they have been accepted.
                  4.  Any items of work not listed in the application must be removed from the show.
                  5.  To ensure balance and fairness to all exhibitors, each classification has a limited number of openings.         
Booth Display & Set-Up
                  1.  Arts/Crafts Vendor spaces are 10′ x 10′.  Food Truck, Boutique Truck, and Enclosed trailer spaces will be 10′ x 30′.  All spaces will be assigned by Christmas in the Woods Festival, although an option for general location is given on the application. 
                  2.  Arts/Crafts Vendors are required to provide their own Tent, and Tables.  All tents must be weighted down.  We are not responsible for damages to vendor property(tent, tables, merchandise and tools) due to weather or theft. 

                  3.  Vendors are responsible for set-up and clean up.  Set-up begins at 7am or you can come the day before from 8AM to 4PM; all vendors must be in and set-up no later than 9:45 am Friday Morning. 
                       All trailered displays or concessions must be set-up by 9:45am.  (All vehicles must be moved off site).
                  4.  Vendors must remain on site and set up for the entire Festival (10 AM – 3 pm both days).  Those vendors not remaining on site and set up until 3 pm both days, will not be  invited to  participate in future Festivals.
                  5.  Please be prepared for inclement weather; this is an outdoor festival that goes on rain or shine! NO RAIN DATE AND REFUNDS ONLY WITHIN THE REFUND POLICY

REFUND POLICY: Refunds will only be given for cases of extreme weather such as Hurricane like weather or a National Weather Service Extreme weather situation. However, we will not be canceling due to cold or drizzle, so come prepared and dressed for the weather or if we cancel on our end we will give refunds, however, no other refunds are given. 

                  6.  Once selected, exhibitors may display and sell ONLY the type of work which was juried.
Food Concessions
                 Food Trailers/Trucks are required to be self-contained.  It is the food vendor’s responsibility to be in compliance with the local and state requirements of the NC Dept of Health and Hospitals.  Food Trailers/Trucks will need to check in, park and run power by 9:45 am or by designated time coordinator gives if different than above time. 
Non-Profit Organizations
                  The Christmas In The Woods Festival may accept a limited number of local non-profit organizations as exhibitors. No political  organizations will be considered.  Informational and interactive exhibits are encouraged.  Any items for sale by a non-profit must have prior approval from the jury. The vendor booth fee applies to non-profit vendors as well.                 
Application Requirements

-All applicants are required to submit the following items:
 -A completed and signed application form with your name and business name as would like them to appear on our website and Facebook page. 
-Three (3) images that are representative of the work you propose to sell.  If you are accepted into the Festival, we may use your  images to accompany press releases, online promotion, and advertisements to promote the Festival.  Of course, we will only use your  images if you are accepted as a vendor.
-All Vendor fees are due and payable upon notification of successful jury selection.
Vendor fees are non-refundable and non-transferable. So, please ensure that you can attend the day of the show before making your payment.
-Print images submitted to the jury will not be returned.
Vendor Fees & Payment

1. All vendor fees are due by October 14, 2022.
2. Do not send payment until you have been notified of your acceptance.

              3. Checks are to be made out to: Carolina Christian Academy 
                                  1.   1 – 10’ x 10’ Vendor Space – $50
                                  2.   2 – 10’ x 10’ Vendor Space – $90
                                  3. 1 – 10′ x 30′ Food Truck, Boutique Truck, Enclosed Trailer Space – $70
No electric heaters are allowed unless used with your own generator.  Propane heaters are acceptable. Be prepared for outdoor weather.

The festival committee reserves the right to have vendors remove unacceptable or inappropriate items, or to relocate or dismiss any participant.  No alcoholic beverages are permitted within the festival. Tobacco products on campus are NOT permitted. 

I understand that the town of Thomasville, the Faith Barn Market, Carolina Christian Academy and/or Sponsors are not responsible for damages caused by extenuating circumstances such as weather or acts of nature. Also, these parties mentioned above will not be liable in any way for damage or loss of inventory or work, or injury to persons participating.  If insurance is desired, it must be secured by the individual vendor.

An accepted application is a commitment to the festivalNo refunds will be made for cancellations.  There is no substitute rain date.  The booth fees will not be refunded in that event or other cause which could not be avoided by the Faith Barn Market or the Christmas In The Woods Festival committee. Return Check Fee: $35.00.
Accepted vendors will be notified by email. Upon notification, vendor has 14 days to submit payment or forfeit spot.

Mailing address is:  Christmas In The Woods C/O Abigail Kuhn 367 Academy Dr., Thomasville, NC 27360